Overview

Fuel Management connects everything that touches diesel and AdBlue in Central-Ops: where a fill is recorded, what it cost, and how much fuel a depot's has on hand. It exists as one connected system rather than a pile of separate screens because the three questions depend on each other - a fill's cost depends on knowing whether it came from your own bowser or a vendor, and a bowser's stock figure depends on every fill and delivery being counted the same way.

After reading this article you will be able to:

• Set up the depots and parts needed for accurate fuel records
• Record a fuel fill in the office and on the driver's tablet, for a depot bowser or a vendor
• Understand how a depot's fuel price is set, and where each price comes from
• Key prices onto fuel records in bulk
• Record, edit and delete a fuel dip, and read a bowser's stock on hand
• Explain why fuel does not appear on a stocktake, and run the Export Fuel Report

Before you start: depots and fuel parts

Two things need to be set up before anything else in this article makes sense.

Has Fuel Bowser, on the Depots page

Navigate to the Workshop page, then select Depots under Configuration. Each depot records two independent things: whether maintenance is performed there, and whether it has a fuel bowser.

• Has Fuel Bowser marks the depots that dispense fuel. These are the only depots offered when fuel is recorded against an asset, and the only depots a fuel price can be held against.
• This is separate from Maintenance Performed, which controls whether the depot appears in job, parts and stock pickers. A depot can have a bowser without workshop maintenance happening there, or vice versa.
• Anyone can view the Depots page; only members of the workshop department can edit it.

Workshop Depots page showing the Maintenance Performed and Has Fuel Bowser options

❕ Note: the first time you open this page, sites already known elsewhere in Central-Ops but never set up as a workshop depot may appear in the list for the first time, with Maintenance Performed set to No. Whether each is marked as having a bowser depends on your own sites.

Fuel Parts, on Workshop Settings

Navigate to Workshop → Settings, and find the Fuel Parts section. Two fields, Diesel Part and AdBlue Part, name which of your parts records are diesel and AdBlue.

Workshop Settings Fuel Parts section with the Diesel Part and AdBlue Part both named

Naming these two parts here has three consequences that reach forward into later sections of this article:

• A fuel price can only be derived from a goods receipt once these are named (see The depot fuel price table, below).
• A dip can only be recorded against these two parts (see Recording, editing and deleting fuel dips).
• Only these two parts are excluded from stocktakes (see Why fuel is excluded from stocktakes).

🧠 Learn more about setting up parts in general in Parts Overview & Management.

Recording a fuel fill

A fuel fill is recorded against one of two places: a Depot Bowser (one of your own, marked as having a bowser above) or a Petrol Station Vendor (a retail vendor). A fill belongs to one or the other, never both.