The Workshop dashboard is the first page you see when you open the Workshop module. It displays a set of tiles that highlight key areas requiring your attention — from defects and overdue jobs through to leave conflicts and fuel data errors.
The dashboard also includes a Top Tasks section providing quick access to the most common workshop actions, and a Future Tasks section showing the breakdown of unscheduled work by subcategory.
For a guide to how tiles fit into your daily and weekly routine, see Using tiles as part of your daily routine below.
If your organisation has more than one workshop depot, you can filter the tile counts by depot. By default, the dashboard applies the depot set in your Staff Profile, but you can change this at any time.
🧠 Learn more about Working with Filters.
Review and action these tiles every day.
Overdue Jobs
Shows the number of jobs that are still in progress and have passed their scheduled end time. Jobs appear here when mechanics have not completed and closed out their tasks before the job end time elapsed.
Tasks Requiring Sign-Off
Shows the number of tasks that have been completed by a mechanic via the Mechanics Kiosk but have not yet been signed off by a workshop admin or foreman. Open each task to review the work completed, then sign off to close it out.
Incomplete Machinery Defects
Shows a count of defects raised during a heavy vehicle inspection that still need to be resolved. These are tracked separately from standard defects to ensure compliance obligations are not overlooked.
Unacknowledged Defects
Shows the number of defects that have been raised but not yet acknowledged by the workshop team. Acknowledging a defect confirms it has been reviewed and is being managed.
Damage Reports
Shows the count of driver-reported vehicle damage that has not yet been acknowledged by the workshop team. Clicking the tile opens the Asset Damage Reports page, where you can review each report and acknowledge it once inspected. Acknowledging a report removes it from the tile count.
Unaccepted Conflicts
Shows any conflicts in mechanic shifts that have not yet been resolved — for example, where a mechanic has approved leave that overlaps with a generated shift.
Failed Data Fuel Entries
Shows if any manually entered data fuel records have failed to match against an asset. These need to be reviewed and corrected to ensure fuel consumption data is accurate.
Failed Data Fuel Auto Uploads
Shows if any automated data fuel upload records have failed to process. Review and resolve these to keep fuel data current.
Review and action these tiles at least weekly, typically as part of your end-of-week planning.
Unbooked COIs Due This Week
Counts how many vehicles have a Certificate of Inspection (heavy vehicle inspection) due within the next 7 days — or overdue — that have not yet been scheduled. Use this tile to identify and schedule upcoming HV inspections before they become overdue.
Rebook Tasks – Parts Required
Shows the number of tasks that were rebooked because a required part was not available at the time of the scheduled job. Use this tile to check whether ordered parts have arrived and reschedule the work.
Jobs Need Invoicing
Shows the number of completed jobs that have been flagged as billable but have not yet been marked as invoiced. Use this tile to identify jobs that need an external work order generated and sent to the owner.
Pending Leave
Shows how many leave requests have been submitted by workshop staff that are waiting for review and approval. Review before generating the next week's roster to avoid conflicts.
Vehicles Marked Out of Service
Shows a count of vehicles that are currently marked as out of service — typically because an out-of-service defect has been raised. These vehicles are blocked from operations allocations until the defect is resolved.
Registrations Due
Highlights assets with upcoming registration due dates. Use this tile to identify vehicles that need registration renewal actioned before they expire.
Below the main tiles, the dashboard includes a Future Tasks section. This displays individual tiles for each task subcategory configured in your system, showing the count of unscheduled (future) tasks in each subcategory for the Defect and General task categories.
Clicking a subcategory tile opens the Tasks list page pre-filtered to show future tasks in that subcategory, making it easy to review and schedule outstanding work by type.
🧠 Learn more about Task Subcategories and configuring your subcategories.
The Top Tasks section provides quick links to the most common workshop actions:
Each morning, review and action the following tiles before planning the day's work:
Then:
At the end of each week (or at the start of your planning session for the following week), review:
Then:
In This Topic
Related Topics
Workshop Terminology & Concepts