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Operations > Charter Diary

The Charter Diary now loads and scrolls quickly even on your busiest days, and allocating a driver and vehicle has moved into a single Allocate Driver & Vehicle dialog so you can see how each choice affects the other before you commit to it.

Each row now shows the allocated driver and vehicle as plain text, with an Allocate Driver & Vehicle button at the end of the row.

• Choose a Vehicle, a Driver, and on a two-up job a Second Driver. The lists narrow as you go, so picking a vehicle immediately shortens the driver list to who can drive it, and picking a driver shortens the vehicle list to what they're allowed to drive.
• Nothing changes in the job until you click Save, so you can review the combination first and back out of a job you opened by mistake without changing anything. Only the fields you actually changed are sent.
• A new Status column shows a green In Progress badge once the driver has started the job on the tablet, and an amber Incomplete badge where operations still needs to supply details. Where a job has no vehicle or driver yet, the row shows a dash instead.
• Some jobs only allow part of the allocation to change. The vehicle can't be changed once a driver has started a job on the tablet (use Swap Vehicle in progress from the job's ... menu instead), the driver can't be added to an Incomplete job until its details are completed, and a training job's vehicle has to be changed from the trainer's job. The dialog explains why a field is locked rather than letting you make a choice it will refuse.

Updated Charter Diary view

New allocation window to allocate the driver and vehicle

Workshop > Fuel Import Wizard

A new Fuel Import Wizard has been added to make manual fuel data uploads faster and easier. The guided process helps validate your data before importing, reducing errors and improving visibility throughout the import process.

Import Process

Access the wizard from the Process Fuel Report link located in the right-hand navigation panel on the Assets page.

The Fuel Import Wizard guides you through the following steps:

1. Upload File - Select the CSV file containing your fuel transaction data.
2. Select Format - Choose the file format that matches your CSV structure.
3. Validate Data - Review validation results, warnings, and errors before importing.
4. Import Data - Confirm and start the import process.
5. Review Results - Monitor import status and review the final import summary.

Supported File Formats

The wizard supports three fuel CSV formats. When importing, select the format that matches the structure of your file.

Before importing, ensure:

• All required columns are present (for your chosen format).
• Dates are correctly formatted i.e. 13/08/2026 0:00.
• Asset references match existing assets in the system.
• Staff or operator values match existing system records.
• Fuel quantities are correctly populated.

Format 1

• Fleet Number
• Date
• Employee Id (optional)
• Diesel
• AdBlue
• Odometer (optional)

Format 2

• Date
• Rego
• Product
• Quantity
• UserId (optional)
• Odometer (optional)

Format 3

• Date
• Qty
• Product
• Asset
• Operator (optional)
• Odometer (optional)

Odometer Import Option

An Import Odometer Readings option is available for every fuel import.

• Yes = Import odometer readings from the file.
• No = Ignore odometer readings, even if an odometer column is present.

Mechanic Kiosk > Extend job into next day

Workshop jobs can now be extended past midnight from the kiosk, giving the mechanics on duty the ability to extend the job into the next day if the job is unable to be completed in the scheduled time frame.

Previously, extending job end times from the kiosk was limited to the same day. Mechanics can now set an end time on either Today or Tomorrow, ensuring vehicle availability is accurately reflected throughout the system when a job takes longer than expected.

• Added a new Set End Time button alongside the existing +15 mins.
• Jobs can now be extended past midnight using a Today / Tomorrow selector.
• End times can be adjusted in 15 minute increments.
• The selected end date and duration are shown before saving.
• +15 mins can now extend jobs into the next day.

Workshop > Purchase Order Ship To Address & Stock Destination Separation

Purchase Orders now support a separate Delivery Address and Stock Location.

This allows goods to be delivered to one location while still being received and stocked against the correct depot or inventory location.

For example, parts can be shipped to a receiving site or workshop, while inventory is allocated to a different depot where the stock will be managed.