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Operations > Customisable pre-departure checks

We’ve introduced the ability to customise pre-departure checks and define multiple pre-departure checklists, providing greater flexibility to meet the specific requirements of your fleet.

Key Features:

• Default Checklist:
  • A default checklist is assigned to all fleet assets.
  • Items in the checklist can be customised by adding, updating, deleting and reordering them.
• Custom Checklists:
  • Create new checklists tailored to specific vehicle types. Examples include:
    • Contract fleet vehicles with ticket machines.
    • Coaches without ticket machines
    • Luggage trucks that do not carry passengers.
• Assigning Checklists:
  • Navigate to Workshop → Assets → Select a Fleet Asset. Choose the appropriate checklist from the Pre-Departure Checklist dropdown list.
• Driver Workflow Integration:
  • Daily Summary Sheet: When drivers print their daily summary sheet from the kiosk, the checklist items displayed will correspond to the first fleet asset they are operating that day.
  • Tablet Integration: When drivers start a new job on the tablet, the checklist presented will be based on the vehicle they are assigned to and its defined checklist.

Configuration Steps:

1. Navigate to Operations → Configuration → Pre-Departure Checklists to edit and manage checklists.
2. Add, update, delete and reorder checklist items as needed.
3. Assign specific checklists to vehicles from the Workshop → Assets section.

This feature allows operators to tailor pre-departure checks to suit the unique requirements of different vehicle types, ensuring compliance and efficiency in daily operations.

For more information, see the knowledge base article on Pre-Departure Checks

Operations > Rail booking attachments

We’ve introduced a new feature that allows rail managers to add attachments to a rail booking, streamlining the process of applying attachments to all jobs within that booking.

Key Features:

• Attachment Management for Rail Bookings:
  • Attachments added to a rail booking will automatically be applied to all jobs associated with that booking.
  • This eliminates the need to manually add attachments to individual shifts or jobs.
• Attachment Actions:
  • Add Attachments:
    • Navigate to Operations → Rail Bookings → Select Rail Booking Number.
    • Under the Rail Booking Attachments tab, select + Add Attachment.
  • Update or Delete Attachments:
    • Attachments can be updated or removed directly from the Rail Booking.
    • Any changes made will automatically reflect on all jobs associated with the booking.

This feature enhances efficiency for rail managers, saving time and ensuring consistency across all jobs linked to a rail booking.

Viewing the list of rail booking attachments, and the Add Attachment link

When adding an attachment, details including the file name and if it is available on the kiosk and tablet can be defined.

Operations > Job attachments

We’ve added the ability to manage attachments directly within jobs, providing greater flexibility for scenarios where attachments are not inherited from shift definitions or charter bookings.

Key Features:

• Direct Attachment Management for Jobs:
  • Attachments can now be added, updated, or deleted directly from within a job, under the Attachments tab.
  • Especially useful for jobs created outside of shift definitions, such as Ad-hoc Rail Emergency jobs initiated by a driver on the tablet.
• Examples of Use:
  • Add or update attachments for ad-hoc changes such as detours caused by road closures, without modifying shift definitions or regenerating jobs.
• How to Add Attachments:
  • Navigate to Operations → Jobs → Select Job Number.
  • Under the Attachments tab, click + Add Attachment.
• Important Notes:
  • Updates to attachments for specific jobs will only affect those jobs and will not update the shift definition.
  • This functionality does not apply to charter jobs; attachments for charter jobs must still be managed within the Charter Booking.

This enhancement provides improved flexibility for managing job-specific details and ensures timely updates for dynamic scenarios.

Workshop > Daily odometer readings

We’ve added the ability to view and edit daily odometer readings for fleet assets, providing improved accuracy and transparency for odometer tracking.

Key Features:

• New View for Daily Odometer Readings:
  • Located under the Servicing Tab within the Manage Asset page.
  • Displays daily odometer readings for the selected asset in descending date order.
• Kilometers Travelled Calculation:
  • For each day, the kilometers travelled are calculated by subtracting the previous day’s odometer reading from the current day’s reading.
  • Provides a clear overview of daily distance travelled by the asset.
• Editing Odometer Readings:
  • Users can edit the odometer reading for any day where the imported value was incorrect.
  • Ensures accurate data for reporting and operational purposes.

This enhancement gives users greater control over odometer tracking, ensuring data accuracy and improving fleet management capabilities.

Workshop > Task classifications

We’ve introduced a new feature to classify workshop tasks, enhancing reporting capabilities for work carried out on your contract fleet. These classifications help identify the type of work performed and can be customised to suit your operational or contractual needs.

Key Features:

• User-Definable Classifications: Create custom classifications to categorise workshop tasks. Suggested examples include:
  • Safety Critical
  • Safety Significant
  • Routine Planned Maintenance
  • Annual Works Program
• Configuration:
  • Navigate to Workshop → Configuration → Task Classifications to manage classifications.
  • Add, update, delete, or reorder classifications as needed.
• Using Classifications:
  • From a task, simply select the required classification from the dropdown list.

Bug Fixes and Enhancements

Workshop

• Service Filtering Enhancement: The Services Due by Date and by KM list now includes a filter for service type, allowing you to easily narrow down results based on the specific type of service.
• Machinery Schedule Fix: Resolved an issue where the Inspections Due card for an asset was not displaying the Rego Due indicator correctly. This now accurately shows when the registration is due within the next 30 days.