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We’ve introduced a new feature that allows lifecycle statuses to be set against fleet assets, giving the workshop team more control over when a vehicle becomes visible to the operations team for job allocations.
Previously, fleet assets were automatically marked as Active when added, and only transitioned to Decommissioned. Now with the addition of two new lifecycle statuses, workshop teams can better manage vehicles that are being prepared for service or retirement.
Available Statuses
| Preparing for Service | Automatically applied when a new fleet asset is created. The vehicle will be visible to the workshop team only, allowing setup, inspections, and preparation to occur. The asset will not appear in operations views and cannot be allocated to driving jobs. |
|---|---|
| Active | Once ready for service, the asset’s status can be changed to Active. This makes the vehicle fully available for allocations and visible to the operations team. |
| Preparing for Decommission | When a vehicle is being withdrawn from active duty (e.g. for sale or end-of-life), the status can be set to Preparing for Decommission. It remains accessible in the workshop but is hidden from operations and not available for allocations. |
| Decommissioned | The final status indicates the vehicle is no longer in use. It is hidden from both workshop and operations and cannot be assigned to jobs or have further work recorded. |
Use Case Tip
This new status flow can also be used to manage extended off-road periods. For example, if a vehicle is undergoing refurbishment or major upgrades, setting it to Preparing for Service will remove it from operations allocations until it’s ready to return.
How to View and Update Statuses
Limitations
If the vehicle is allocated to any operations shifts or jobs, the status cannot be changed from Active to Preparing for Service or Preparing for Decommission until the vehicle has been removed from those allocations.
We’ve added a new Activity tab to the Manage Asset page, allowing teams to quickly view a history of key changes made to assets.
The log captures important updates to asset data, helping with auditability, visibility, and change tracking across the fleet.
What Gets Logged
An activity entry will be recorded whenever any of the following fields are changed:
Each entry includes a timestamp and indicates what was changed, helping the workshop team track when and how an assets key lifecycle, or compliance information has been updated.
