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Workshop > Fuel Management

Fuel now flows through one connected system, from where it's recorded to what it cost to how much a bowser holds.

• Record a fill against a Depot Bowser or a Petrol Station Vendor, in the office or on the fleet tablet. A vendor fill can carry the price shown at the pump; a depot bowser fill is priced from the depot's own fuel price instead.
• Fuel Prices, new on the Workshop menu, sets a depot's price automatically from goods receipts, or holds one entered by hand.
• The Export Fuel Report on Workshop → Assets filters on the same Depot Bowser / Petrol Station Vendor split.

Fleet tablet Add Fuel with a petrol station vendor selected and the optional pump price field showing

Diesel and AdBlue now track stock by dip, not by stocktake. Someone physically reads the bowser's tank and records that as a fuel dip from Workshop → Parts → the fuel part → Dips - a measured reading rather than a calculated guess. A bowser's stock on hand is then calculated from its latest dip plus what has arrived and gone out since, and diesel and AdBlue no longer appear on the stocktake sheet at all.

For detailed instructions on setting up depots and fuel parts, recording and pricing a fill, keying prices in bulk, recording a dip, and how stock on hand is calculated, refer to the Knowledge Base article: Fuel Management.

The Dips tab on a fuel part, with the Dipped At column showing each reading's date and time

Fuel Price Updates keys prices onto a whole period of fuel records at once, so a month of missing prices can be closed in a sitting. Reach it from the Fuel Prices page's Triple Dot Menu, or from Fuel Price Updates under Top Tasks on Assets. The page opens on the last 30 days.

• Price status picks which gaps to work on, and the two choices are not the same thing. No price recorded shows every fill with no price of its own, including a depot bowser fill whose box already shows the depot table price. Unpriced - no recorded or table price is the narrower set that nothing prices at all. Every Unpriced fill is also a No price recorded fill, and the reverse does not hold.
• Each price box holds a real value you can select and type over, and a box nothing prices reads No price. Leaving a box whose figure changed saves that row on its own. There is no save button.
• A price keyed here replaces whatever was recorded before it, and the line under the box says what it replaced and where that figure came from.

Fuel Price Updates with a saved row showing its replaced-price caption, above rows priced from the depot table and rows with no price

Workshop > Tech Specs

Tech specs can now be marked as holding a vehicle's measurements, so each vehicle's height, weight, length and width are recorded in one agreed place. Navigation on the driver tablet is not switched on yet; these two screens are, so the measurements it needs can be recorded and checked now rather than all at once later.

These are the figures that keep a vehicle off a road it cannot safely take, so they are worth setting aside time to get right rather than filling in quickly.

On Workshop → Tech Specs, a Navigation Attribute column sits alongside each spec.

• Mark the spec that holds each measurement as Height, Gross weight, Length or Width. Leave every other spec unmarked.
• Each measurement can be held by one spec only. A measurement already marked on another spec is still listed, shown as unavailable, so you can see it is accounted for rather than missing.
• Only free-text specs can be marked, since a measurement has to be read as a number. Marking one that is not will tell you so.

Choose Navigation readiness in the page header to open Vehicle Navigation Readiness, which lists your vehicles against the four measurements and shows which are recorded, which are missing and which cannot be read as a measurement. Use it to find the gaps rather than opening vehicles one at a time.

❕Note: A measurement that is wrong is worse than one that is missing, because a missing one is visible on the readiness report and a wrong one is not. Check the figures against the vehicle rather than against the paperwork where the two might differ.

Vehicle Navigation Readiness showing recorded, missing and unreadable measurements

Sales > Sales Reports

Revenue per kilometre can now be run from the Sales page, without needing accounting access, so the people quoting the work can see what it earned per kilometre without asking someone else to pull it.

Open Sales, then choose Generate Sales Report from the ellipsis menu in the page header. The Sales Reports window opens with Booking Revenue per Km ready to run.

• Choose a Period of Last month, This month, Last quarter, or Custom to set From and To yourself. Picking a preset fills both dates in for you.
• Narrow the report by Vehicles and Customers, or leave either empty for all of them.
• Choose a Kilometre source of Tablets or Kiosks, depending on where your odometer readings are captured.
• A summary of what you have chosen sits above the button, so the selection can be checked before the report is generated.

Where background report generation is switched on, the request is queued and a Report Ready notification arrives carrying the download. Where it is off, the file downloads directly. Either way, a report that fails to generate now tells you so rather than finishing quietly.

❕Note: The report is unchanged, and so is the existing Export Cents Per KM on Accounting → Reporting. This adds a second way in for the sales team, and takes nothing away.

The Sales Reports window over the Sales page with Booking Revenue per Km selected

Operations > Company Details

Your company's own details - name, ABN, contact details and address - are now maintained in the app instead of being set behind the scenes, so a change of phone number or a move to new premises no longer needs a request and a deployment to take effect.

Open Operations → Settings. Three sections carry the details that appear on your documents:

• Company Details holds the Company Name, Short Name and ABN.
• Company Contact holds the Phone, Fax, Email and Website.
• Company Address holds the Address, Suburb, State and Postcode.

Two related settings sit with the documents they affect, on Sales → Settings under Quotes: the Charters Email, and Show boarding point address on quotes.

Changes flow through to the documents that carry your company identity, including quotes, invoices and letters, so correcting a detail once corrects it everywhere it is printed.

❕Note: Company details are edited by users with the admin or support role. Everyone else sees them as they are.

Operations Settings showing Company Details, Company Contact and Company Address in edit mode

Operations > Allocations > Cross-Depot Visibility

We’ve introduced a new feature on the Allocations Page to draw attention to jobs that have a driver or vehicle allocated that doesn’t match the depot the job belongs to.

Depot icon & orange outline indicating a mismatch between job depot & either driver depot or vehicle depot.

Job details popup showing the vehicle’s Garaged At location does not match the depot the job belongs to.

Sales > Boarding Points

Managing boarding points just became much easier! The Boarding Points page now shows you which records are actually in use, and lets you clear out or merge duplicates en-masse.

In-Use and Has GPS indicators

• A bus icon marks a boarding point that is in use — it has an upcoming booking or open quote, an incomplete job, or a shift template.
• A map pin marks one that has GPS coordinates.

Hover over either for the full explanation. Filters have been added for each.