Overview

The Jobs page is the hub of the operations module, where real time job status & driver clocked on updates provide operations staff with a live play by play overview of the day’s activities.

• The search function along with the extensive list of filters available on this page allow you to find & view the details of any job you might be looking for.

• Updated every 30 seconds, the information you’re seeing is always fresh & up to date.

  

  Page features

  Jobs page columns

• Job - displays the job number as a hyperlink that will take you to the manage job page where you can edit the job.

• Shift - shows the shift name if the job was generated from a shift.

• Booking - displays the booking number as a hyperlink that will take you to the operations view of the manage booking page.

  • To view & edit the booking in the sales view, click view in sales from the triple dot menu.

• Customer / Description - Displays the customer name & description for charter jobs or the description alone for non charter jobs that don’t have a customer.

• Clock On - Shows the clock on time.

• Depart - Shows the time the staff member has been scheduled to depart the depot.

• Commence - this is the departure time from the first boarding point i.e. the pickup time.

• Vehicle - The asset number of the vehicle assigned to the Job. ❕Note: You can click on the asset number to go to the asset profile.

• Driver - This is the staff member that is assigned to the job. ❕Note: you can click on the staff member’s name to view their staff profile.

• Job Status - The job status will change as the job progresses through its lifecycle.

  • Each job starts out as Not Acknowledged.
  • When the drivers acknowledge the job on the kiosk or the driver’s app, the status changes from Not Acknowledged to Acknowledged.
  • When the driver starts the job in the tablet, the statuses will progress through each stage of the job from Relocating to Site, In Progress, On Break & through to Finished
  • When the driver enters their completion details into the kiosk, the job status will change to its final state which is Completed.

• Driver Status - Shows the clocked on status of the driver.

  • As each staff member clocks on, the green ‘clocked on’ badges will appear down the page.

  • If a staff member fails to clock on by the scheduled time, a red ‘Not Clocked On’ badge will be shown against the job. A red banner will also be shown across the top of the screen to alert all staff currently logged into the system.

    

  

  

Job Status - Tablet progress warnings

If a job progress level (Relocating to site, In progress) hasn’t been reached by the scheduled time, an indicator is shown next to the job status to draw the attention of operations staff.

The tablet progress warning indicator is a prompt for operations staff to look at the job or contact the driver to find out why the required status hasn’t been reached by the scheduled time & what needs to happen to rectify the situation.

The driver could be running late leaving the depot or the charter group could be late boarding the vehicle, there could also be a case where the driver has started driving & forgotten to press the button on the tablet. Getting the job into the expected state will cancel the tablet progress warning indicator.

Scroll to the job closest to the current time

With a large number of jobs happening each day, it could be frustrating returning to the Jobs page & needing to scroll down to the afternoon jobs over & over again.

The ‘Scroll to job closest to current time’ button, located in the top right corner next to the search, will automatically scroll the page to put the job with the clock on time closest to the current time, in the middle of your screen.

Jobs page reports

The following reports and printouts are available from the Triple Dot Menu:

Printable reports

Print Rail Instructions Sheets

Print daily summary sheets

Print Charter Instructions Sheets

Print Charter Daily Diary Report

Generate Daily Run Sheets

Generate Daily Run Sheets by driver

Exportable reports

• Export all data to Excel: This will export all data about all jobs currently filtered.
• Export Trips Taken to Excel: This will export all completed jobs.
• Generate Exceeded Shift Hours Report: This will export a list of all jobs on the currently filtered day or date range where the driver has entered a clock off time in the kiosk that is later than the scheduled clock off time in the job.
• Export Job including Paid Hours to Excel: This will export all data about all jobs currently filtered, including the paid hours. The paid hours for the job will take into account the surrounding jobs, minimum engagement rules etc to give you the hours that appear on the timesheet for that job, not just the scheduled working hours for that single job in isolation.
• Export Job Hours to Excel: This export will give you the basic job details along with the rostered V’s worked hours for all jobs currently filtered.
• Export vehicle reallocations to excel: This export provides details of all jobs in the filtered date range that have had their originally allocated vehicle changed. It shows the current vehicle as well as a list of all vehicles that have previously been allocated to the job.

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