Overview

If your company uses vehicle mounted tablets with odometers being supplied by GPS tracking, simply changing the allocated vehicle in the job, after the driver has recorded tablet progress, would mean that you end up with tablet progress and therefore odometer readings from two different vehicles on the one job. When the system calculates the kilometres travelled on that job by subtracting the start odometer from the finish odometer, the result would not be accurate.

To prevent issues with data accuracy, the ability to simply change the vehicle in the job after tablet progress is recorded, has been removed and replaced with the Swap Vehicle In Progress option, available from the triple dot menu inside the job.

If your company does not use tablets, the vehicle swap in progress option will not be available to you because your jobs will not have tablet progress. You may still want to manually create a duplicate job via the triple dot menu inside the job & modify the start & finish times to preserve the kilometers entered by the driver in the kiosk against each job.

How to swap vehicles with a job in progress

There are two ways to access the Vehicle Swap In Progress modal.

• The ‘Swap Vehicle In Progress’ icon on the allocations page.

• The triple dot menu inside the job.

The Swap Vehicle In Progress option lets you do a vehicle swap two different ways, depending on if, or how far the vehicle has been driven before the swap.

Option 1 ‘Delete Tablet Progress’ is to be used if the vehicle has not been driven a significant distance.

It deletes the tablet progress on the original job and changes the vehicle.

Select the new vehicle & hit submit.

All current tablet progress will be deleted.

Option 2 ‘Create a Duplicate Job’ is to be used if the vehicle has been driven a significant distance and you want to retain those kilometres travelled against the original job.

It keeps the original job and creates a duplicate. The original job keeps the original vehicle allocated, tablet progress and odometer readings while the duplicate job captures the progress and odometer readings from the new vehicle.

1. Select the new vehicle.
2. Enter a changeover time between the two jobs.
3. Select whether you want the driver to be asked to fill out the predeparture checks on the replacement vehicle.
4. Check & reassign the unpaid breaks if required.

After you submit, the original job will have the changeover time inserted as its finish time, the duplicate job with the new vehicle will be created with the changeover time as its start time.

Swapping a vehicle in progress, that is part of a continuation.

The process above for performing the vehicle swap is the same if a job is part of a continuation.

The vehicle in the job being continued to, will also be changed to the new vehicle if a swap in progress takes place.

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