Each part in the system can have multiple suppliers associated with it, each with their own supplier-specific part number. This makes it easier to manage procurement across different vendors and ensures the correct part number is used when generating purchase orders.
❕Note: Multiple Suppliers for Parts was added in 2025.
Repeat to add additional suppliers.
Marking a supplier as preferred indicates the supplier your team would typically order this part from. A part has only one preferred supplier, so answering Yes to Preferred Supplier? replaces the current one. The question is asked only when adding a supplier: Edit Supplier changes only the Supplier Part Number. The part's own Preferred Supplier field also sets it, and adds that supplier to the list if it is not there already. Removing the preferred supplier with Remove Supplier leaves the part with no preferred supplier.
When a purchase order is generated for a supplier, any parts on the order that have a supplier-specific part number recorded for that supplier will display the supplier's part number on the purchase order PDF rather than the internal part number.
This ensures the supplier receives a purchase order that matches their own catalogue references, reducing the chance of order errors.
Parts can be searched using a supplier's part number from the Parts search field. This is useful when you only have the supplier's reference — for example, when cross-referencing against a supplier's invoice or catalogue.
When a match is found via supplier part number, the results display the matched supplier part numbers and the associated supplier name beneath each result.
❕Note: To take advantage of supplier part number search, ensure supplier part numbers are recorded in the Suppliers tab for each part.
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