Overview

Leave Categories define the types of leave available to staff members, such as Annual Leave, Sick Leave, or Compassionate Leave. People department members can create and manage custom leave categories directly in Central-Ops, with configurable rules for pay, staff eligibility, overlap behaviour, and notice requirements.

• View all active leave categories
• Create custom leave categories with configurable rules
• Edit existing leave category settings
• Delete leave categories that are no longer needed

❕Note: System leave categories (those included with the default configuration) cannot be edited or deleted.

User permissions

Only People department members can create, edit, or delete leave categories. All users with access to the People module can view the list.

Viewing leave categories

1. Navigate to People → Configuration → Leave Categories.
2. The list displays all active leave categories with the following columns:
   • Description — the name of the leave category
   • Paid — whether the leave is paid
   • Staff Can Request — whether staff members can request this type of leave themselves
3. Click on a leave category name to view its details.

Creating a leave category

1. Navigate to People → Configuration → Leave Categories.
2. Click the Create a Leave Category button.
3. Complete the form fields:

General

• Description — A unique name for the leave category (required, max 200 characters).

❕Note: The description must be unique across all leave categories. A validation message will appear if the name is already in use.

Staff rules

• Staff Can Request — Whether staff members can submit leave requests for this category.
• Valid for Casual Staff — Whether this leave category applies to casual staff members.

Leave behaviour

• Paid — Whether leave taken under this category is paid.
• Can Overlap — Whether this leave type can overlap with other scheduled leave.
• Contributes to Overtime — Whether hours taken count towards overtime calculations.
• Prompt for Overseas Leave — Whether staff are prompted about overseas travel when requesting this leave. (Only visible if overseas travel tracking is enabled.)

Notice requirements

• Minimum Notice Hours — The number of hours' notice required before leave can commence. Set to 0 for no notice requirement.
• Minimum Notice Message — A message displayed to staff when the notice period applies. (Only visible when Minimum Notice Hours is greater than 0.)

1. Click Submit to create the leave category.

Editing a leave category

1. Navigate to People → Configuration → Leave Categories.
2. Click the leave category name to open it.
3. Click the edit icon ✏️.
4. Make the required changes.
5. Click Submit.

❕Note: System leave categories are read-only and cannot be edited.

Deleting a leave category

1. Navigate to People → Configuration → Leave Categories.
2. Click the leave category name to open it.
3. Click the ⋯ (triple dot) menu and select Delete.
4. Confirm by clicking Ok.

❕Note: System leave categories cannot be deleted. If a leave category has been used on existing leave entries, it will be soft-deleted — it will no longer appear in the leave categories list, but historical leave entries will still display the category name. Deleted categories appear as disabled in leave entry dropdowns.

Field reference

In This Topic