Overview

A workshop job with Is Timing Flexible set to Yes does not block its vehicle. The vehicle stays available to the operations team during the job's scheduled time, and the workshop team fits the work in around the day's driving jobs.

This gives workshop teams greater control over when work is performed, without impacting operational planning.

• The field is Is Timing Flexible (Yes or No). It is on Create a Job and on the job when you edit it, and on Schedule Task and Schedule Service when you choose Create New Job.
• A flexible job raises no conflicts with operations vehicle allocations, and it does not appear as a workshop job on the Allocations page.
• This ensures that vehicles remain available for operational use, and the workshop team can decide the best time during the day to complete the job based on operational activity.

Example:

If a vehicle needs minor maintenance or an investigation, the workshop team can schedule the job on a day without blocking the vehicle from being used for driving jobs. They can then fit the work around operational commitments as needed.

Flexible jobs show (Flex) on the Jobs list, the daily, weekly and HV machinery schedules, the printed job sheet and Daily Run Sheet, and the Mechanics Kiosk's schedule and job screens.

This feature improves collaboration between workshop and operations teams by allowing more flexible, conflict-free maintenance planning.

Marking a job as flexible

When creating a job

1. Go to Workshop → Jobs and click ➕ (Create a Job).
2. Fill in the job and set Is Timing Flexible to Yes.
3. Click Submit.

When scheduling a task or a service

1. Open Schedule Task (Schedule This Task in a task's triple dot menu) or Schedule Service (for example from Services Due (Days) or Services Due (Kms)).
2. Choose Create New Job.
3. Set Start and End, check Depot, and set Is Timing Flexible to Yes.
4. Click Schedule.

On Schedule Task, Is Timing Flexible starts as No. On Create a Job and Schedule Service it has no default, so choose Yes or No. When you choose Attach to Existing Job, the field is not shown and the task takes that job's own setting.

Changing it later

Open the job, click Edit, change Is Timing Flexible and click Submit.

Permissions

Creating, scheduling and editing workshop jobs needs the Workshop role.

Screenshot: When scheduling a task the option is provided that the timing is flexible

Screenshot: Mechanic’s kiosk showing the job having flexible timing