Overview

If a staff member's driver's license or authority is approaching the expiry date or has already expired, the system will take automatic measures to inform both the driver & the operations/HR team. In addition, there are manual procedures available to identify staff with expiring licenses or authorities and send them a warning letter via email or print, specifying the license details and expiration date.

Automatic System Methods

Email Notification

• Staff members with an expiring licence receive an email 10 days before the expiry date with our automatically generated Licence Expiry Warning Letter.

Weekly Email

• An email is sent to selected operations / HR staff every Monday morning with all Licences & Driver’s Authorities expiring in the next 10 days.

Kiosk Notice

• Staff members with an expiring licence or Driver’s Authority will see a notice on their kiosk every time they open it, for the 7 days leading up to the expiry.

Conflict Creation

• Conflicts are created for any job that has an allocated staff member with an expired driver’s licence or drivers authority

Unable to be allocated ****

• Staff with an expired driver’s licence or drivers authority are unable to be allocated to driving jobs after the expiry date.

Manual Steps

• Navigate to People → Staff Members
• Open the filters in the bottom right corner & apply the desired licence type & expiry period filters.

❕Note: Additional filters can also be applied to narrow the search results.

• Click the triple dot menu to either send or print the licence Expiry Warning Letters

  

❕Note: These methods are used to ensure staff members are notified and the company is aware of any expiring licenses or authorities in a timely manner. The automatic system methods reduce the need for manual checking, while the manual steps provide a way to handle any unique cases or to ensure compliance with company policies.

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